Technology has revolutionised the world of business, work and organisation, and Human Resources is no exception. The use of technology has brought human beings a liberation that they themselves had created after the Second Industrial Revolution, with the famous assembly line, repetitive actions, alienation at work, and the suppression of creativity. All these problems have been with us as a society until very recently.
Today we have the opportunity to work differently and document automation in the HR department is undoubtedly a growing trend that companies are embracing to attract quality talent. Bounsel Flow is a contract management software that helps HR professionals to automate hundreds of documents in record time.
According to a Randstad report, digitisation has changed the way HR is organised in 75% of companies, so it is a univocal transformation in which all parts of the company benefit.
What is HR automation?
Although this expression may arouse feelings of making disproportionate use of the digitalisation of today’s world, its meaning simply refers to the use of technology to perform tasks and processes more efficiently and accurately.
At Bounsel we have the same goal: to automate Human Resources to improve the quality of work, to avoid repetitive and boring processes and therefore to turn the work experience into a more productive and humane procedure for everyone. That is why we have created Bounsel Flow, the document management software that offers a complete platform to automate the generation of documents, contracts or agreements. Advantages of HR Automation.
Companies can benefit from automation in Human Resources, and not only in terms of The main focus is not only on productivity and profit, but also on the human aspects, since with the mechanisation of documents we can create a team that is not concerned about the psychological burden of work. Perhaps this is the most revolutionary way to understand the ubiquity of technology in our lives. Therefore, we can make a clear differentiation of the type of benefits of this innovation.
Improving efficiency and productivity
HR automation reduces the time and effort required to perform manual tasks and processes, so employees will have the opportunity to focus on more strategic and valuable tasks in order to achieve their goal.
Reducing errors and improving accuracy
Automated systems can perform calculations and tasks more accurately, consistently and unambiguously than humans, reducing the risk of errors.
Increased employee satisfaction
By reducing employee frustration associated with tedious administrative processes, we will achieve a pleasant working environment where employee satisfaction and well-being will reign. As a direct consequence, working dynamics in the company will improve.
Ease of access to information and data
Finally, automating HR streamlines the process of accessing company data, enabling managers to make faster, more strategic decisions.
Human Resource Processes that can be Automated
Within the HR department there are a number of key tasks that can be improved through document automation.
Recruitment and selection of personnel
One of the biggest challenges companies face is selecting the best candidates for the job after a long and costly recruitment process. HR automation helps to streamline this process, with software to post job openings, manage applications, evaluate resumes, schedule interviews and conduct online assessment tests. We cannot forget the importance of artificial intelligence (AI) in helping to identify the most suitable candidates.
Payroll and compensation management
Payroll and compensation management can be a complex and tedious process, especially for large companies; yet, according to the NGA HR report, 33% of HR professionals still manage their payroll processes with the help of on-premise systems.
By automating these processes, errors and processing time are reduced, as all of the company’s accounting is automatically calculated: salaries, deductions, salary increases, bonuses and other incentives. All in a more efficient and transparent way.
Employee training and development
It is perhaps difficult for companies to manage essential training and development processes efficiently. However, with automation, online training programmes can be created, employee progress can be tracked and evaluation reports can be generated.
Performance appraisals and performance management
Tracking the progress of employee performance in real time will speed up the appraisal process and save more time than you might think.
Holiday and leave administration
Finally, the administration of holidays and leave can sometimes be a confusing process for managers and employees. Therefore, the best option is to rely on an automated system to do it more efficiently and accurately.
How to implement HR automation
Now that the benefits of automating HR are clear, how do we apply this innovation effectively and successfully? The key steps to maximise the benefits are as follows.
Identification of suitable processes to automate
It may seem like a banal piece of advice, but the first step in implementing HR automation is to identify the right processes for it. First of all, we have to ask ourselves which tasks would benefit from automation. Some activities will be too complex or require a high level of human judgement to be left to technology, while others will be too simple to invest in automation.
Selection of automation software and tools
The next step, after careful market research of current software, is to decide which one is best suited to the tools we want to implement. A good choice must be made and the pros and cons of each must be properly analysed. In order to rank the options and choose the one that suits us best, it is important to analyse which processes are the most time consuming, which generate the most errors and which require the most resources. This may include testing and demonstrations to assess the effectiveness and usability of each tool.
Integration with existing systems
Effective integration of new tools with existing systems can be a challenge, but is relevant to ensure that document automation works efficiently.
Education and training of employees
It is now essential to ensure that employees are trained and prepared to use the new tools effectively to maximise the benefits of automation. Therefore, it is essential to provide personalised pre-training for each employee, so that they are comfortable and confident in using the new platforms.
Continuous monitoring and evaluation of automation effectiveness
Automation is not a static process and requires continuous monitoring and regular evaluations. Because of this, it is considerable to monitor and evaluate the effectiveness of the new implementation.
In addition, it is valuable to keep in mind that automating HR is a long-term investment and the results may not be immediate, so it is crucial to be patient and keep working on continuously improving the automation processes.
At this point, we can say that HR automation is a powerful tool, if we know how to use it in the best way!
With Bounsel Flow, you can automate the generation of your documents in the most efficient way, increasing your productivity and profitability. If you want to know more, you can check out Bounsel Flow’s rates and even enjoy a free plan.
